Singapore
2 monthsExecutive Assistant cum Office Manager – Family Office
A Singapore-based family office is seeking a resourceful, discreet, and proactive Executive Assistant cum Office Manager to support its principal and family members. Starting with a lean structure, the role is expected to evolve overtime into a high-trust position with broader responsibilities across familyoffice coordination and operations. Current scope would include managing andprioritizing multiple concurrent tasks across family office setup matters and principalpersonal affairs through coordination with various stakeholders in afast-moving environment.
The ideal candidate should be well- organized, trustworthy, and comfortable working in a private,high-standard environment as part of a small, collaborative team and grow progressively with the team.
Key Responsibilities
Handle office-based administrative and operational tasks such as entities incorporation coordination, documents filing, expense tracking, communications with third party’s vendors.
Manage calendars, appointments, reminders, and scheduling across personal and professional domains
Coordinate household logistics, errands, service providers, and property-related matters
Arrange & manage travel itineraries, including contingency planning
Provide day-to-day personal support, including family-related coordination and follow-ups
Assist with the planning and follow-through of corporate meetings and small-scale events
Key Skills and Attributes
Highly organized, discreet, and adaptable with initiative and strong follow-through
Able to manage both private and office-related tasks with professionalism and discretion
Tech savvy – able to use A.I tools, calendar systems, messaging tools, travel apps, and task management platforms with confidence
Strong attention to detail and follow-through, especially when juggling multiple responsibilities
Good interpersonal skills and professional communication style; respectful of boundaries and confidentiality
Key Requirements
Prior experience supporting a private HNW individual, family, or senior executive in a blended personal-administrative role
Intelligent individual with a long-term goal to establish a career in the family office industry
Fast learner with ability to solve problems independently and manage ambiguity issues
Working Level Proficiency in both English and Mandarin to communicate with stakeholders and work related parties
Education & Major: Bachelor's degree or above in any discipline with solid professional knowledge in the business environment
Career Motivation & Learning Ability: Strong interest in the family office industry. Willing to systematically learn and gradually master the business logic of family office establishment,cross-border asset allocation, etc.
Application Process:
As part of our hiring process, this role may use Keystone AI’s artificial intelligence or automated tools to assist with reviewing and screening applications. These tools support, but do not replace, human judgment in making hiring decisions.
Your application will be considered complete only after you have completed the full registration process on the Keystone AI platform, including creating your profile, uploading your CV, and submitting your application. The AI interview is optional but encouraged and is not required for your application to be considered.
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We are an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Information provided in this advertisement is for recruitment purposes only.
Stellar Link Partners Pte Ltd (EA License: 21S0698)
Michelle Wang (Reg No: R1653073)
