**Public Organization experience is highly preferrable.
Key Responsibilities
1. Corporate Services:
Lead and develop the administrative support team, fostering a culture of high performance and continuous improvement.
Oversee corporate services such as reception, travel management, company events, general administration, and office supplies.
Act as a key liaison for internal stakeholders across all business units, understanding their needs and providing effective administrative solutions.
Manage the administrative budget, tracking expenditures and identifying opportunities for efficiency gains.
2. Facilities Management:
Oversee the daily operations of the corporate office, ensuring a safe, secure, productive, and well-maintained work environment.
Manage relationships with landlords, property management teams, and key service providers (cleaning, security, catering, etc.).
Lead office expansion, renovation, and relocation projects from inception to completion, managing budgets, timelines, and vendors effectively.
Ensure all facilities comply with Hong Kong's statutory requirements, including but not limited to OFCA, FSD, and EPD regulations.
Develop and implement business continuity and disaster recovery plans related to office facilities.
3. Strategic Procurement & Vendor Management:
Develop, implement, and enforce the company's procurement policies, procedures, and guidelines to ensure full compliance with all regulatory requirements and internal audit standards.
Lead the entire source-to-pay cycle, including strategic sourcing, tender management (RFP, RFQ, RFI), supplier negotiation, contract administration, and supplier performance management.
Establish and maintain a robust preferred vendor list (PVL), conducting regular vendor due diligence, risk assessments, and performance reviews.
Manage and control the departmental budget, driving cost-saving initiatives without compromising on quality or service delivery.
Ensure all procurement activities are accurately documented and auditable, maintaining a clear audit trail for all transactions.
Provide expert guidance to internal stakeholders on procurement best practices, contract terms, and compliance issues.
Qualifications and Experience
Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field. A professional qualification (e.g., CPSM, CIPS) is highly preferred.
Minimum of 12-15 years of solid and relevant experience, with at least 8 years in a senior procurement and administrative management role, preferably within the heavily regulated financial services or insurance industry.
Non-negotiable Requirement: Proven expertise in developing, interpreting, and enforcing complex procurement policies and financial controls.
Fluency in both written and spoken English and Chinese is mandatory.
