Japan
Published on: November 13, 2026
The organisation supports construction and interior projects, where careful coordination and dependable administration help work progress safely and efficiently. Its teams manage practical project requirements alongside day-to-day office operations, bringing together site personnel, contractors and internal colleagues.
For an administrative professional, this is an opportunity to contribute to the foundations of project delivery: keeping documentation in order, helping workers access sites and ensuring equipment and office support are ready when needed. The role offers a varied remit, with scope to improve administrative processes through digital tools and automation. In a collaborative project environment, attention to detail, responsiveness and a willingness to support colleagues can make a visible difference to how smoothly work is delivered.
As Project Administrative Specialist, you will provide essential administrative support to construction and interior project teams from the organisation’s Tokyo headquarters. Your work will help ensure that site activities are properly documented and that workers can enter sites in line with general contractors’ requirements.
You will prepare and manage construction paperwork, including work notifications, safety documents and permits for parking, lifts and road use. You will also register workers on general contractor systems, maintain equipment and uniform inventories, and assist with insurance administration. Alongside these project-focused duties, you will contribute to office and IT support and help identify opportunities to make administrative work more efficient through digital tools and automation.
This is a permanent, on-site position with a Monday-to-Friday working pattern. It will suit someone who enjoys varied responsibilities and takes pride in keeping processes organised and dependable.
As part of our hiring process, this role may use Keystone AI’s artificial intelligence or automated tools to assist with reviewing and screening applications. These tools support, but do not replace, human judgment in making hiring decisions.
Your application will be considered complete only after you have completed the full registration process on the Keystone AI platform, including creating your profile, uploading your CV, and submitting your application. The AI interview is optional but encouraged and is not required for your application to be considered.
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CGP Group is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Information provided in this advertisement is for recruitment purposes only.