Japan
Published on: November 13, 2026
The employer is an established production company delivering media and live event services for a range of clients. Its work spans production across different media and event formats, bringing together operational expertise, technical delivery and guest experience. The company’s approach is founded on combining high production standards with thoughtful hospitality, helping clients turn their event ideas into well-executed experiences.
You will join a close-knit event team and work in a client-facing environment where collaboration, attention to detail and dependable service are central. The role offers the opportunity to contribute to varied, high-touch events and to work with internal colleagues, clients and external partners in a fast-moving setting.
As Event Coordinator, you will oversee the operational delivery of events in dedicated client spaces in Tokyo. Acting as a central point of contact, you will coordinate venue requirements and work with event organisers, internal teams and suppliers to ensure each event runs smoothly and reflects the client’s objectives.
Your responsibilities will include managing venue bookings and calendars, coordinating catering, audio-visual support, security, décor and temporary staff, and overseeing event documentation, supplies and post-event communications. You will also support budget tracking and reconciliation, lead venue tours and demonstrations, and communicate with organisers in both English and Japanese. Building effective relationships across teams and client stakeholders will be essential, as will anticipating challenges, managing expectations and escalating issues when needed. You will be encouraged to identify practical ways to improve the guest experience while maintaining operational standards.
As part of our hiring process, this role may use Keystone AI’s artificial intelligence or automated tools to assist with reviewing and screening applications. These tools support, but do not replace, human judgment in making hiring decisions.
Your application will be considered complete only after you have completed the full registration process on the Keystone AI platform, including creating your profile, uploading your CV, and submitting your application. The AI interview is optional but encouraged and is not required for your application to be considered.
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CGP Group is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Information provided in this advertisement is for recruitment purposes only.