Office Manager

About the company

Join a leading international professional services organisation supporting clients across global markets. With a collaborative, inclusive and service-focused culture, the organisation brings together colleagues from different countries and disciplines to deliver high standards of client and operational support.

This is an opportunity to join an international workplace in Tokyo and play a central role in creating an efficient, welcoming and well-organised office environment. You will work closely with local and international colleagues, building strong relationships across the business while helping the office operate smoothly every day.

What the job entails

As Office Manager, you will oversee the day-to-day operation of the organisation’s Toranomon office. You will ensure that facilities, reception, meeting rooms, pantry areas, supplies and workplace services are maintained to a high standard.

Your responsibilities will include coordinating vendors and building management, managing office administration, supporting travel and events, assisting with onboarding, and welcoming visiting colleagues. You will also coordinate with HR, Finance, IT, Compliance, Operations and international offices to ensure an effective and responsive workplace experience.

This is a hands-on, office-based role suited to someone who takes ownership, anticipates needs and enjoys supporting people. You will work independently while collaborating across functions and handling sensitive information with discretion.

Key requirements

• Previous experience in office management, facilities coordination, administration, workplace operations or a related role.
• Professional-level Japanese proficiency, with the ability to communicate effectively with local vendors, building management and Japanese-speaking stakeholders.
• Business-level English proficiency, including the ability to coordinate confidently with international offices and colleagues.
• Strong organisational skills, attention to detail and reliable follow-through.
• A proactive, hands-on and service-oriented approach to workplace support.
• Discretion and sound judgement when handling confidential information.
• The ability to work independently while collaborating effectively across functions.
• Proficiency in Microsoft Office.
• Experience supporting a growing office or international organisation is advantageous.
• Experience in financial services, fund administration, asset management, professional services or another regulated international environment is desirable.
• Experience with office expansion, relocation, fit-out or headcount growth would be beneficial.
• Familiarity with vendor management, invoice coordination or office budget administration is an advantage.