Client is representing a globally active creative music and production business working across advertising, hospitality, entertainment and brand experience projects. The organisation partners with international clients and collaborators to deliver high-quality work with professionalism, creativity and precision.
The culture is collaborative, fast-moving and hands-on, with a strong emphasis on discretion, reliability and clear communication. The team values people who take ownership, anticipate needs and help keep operations running smoothly across different time zones and functions.
This is a Tokyo-based remote role supporting Japan operations while coordinating with international stakeholders and external advisors. The position plays a key part in keeping the business organised, efficient and responsive, with responsibility spanning administration, finance support, HR coordination and broader operational follow-through.
You will manage day-to-day general affairs, maintain records and documentation, support invoices, payments and expense reporting, and liaise with accountants, banks and vendors. You will also assist with contractor and employment paperwork, onboarding and offboarding, and payroll coordination. In addition, you will provide direct support to senior leadership, helping to coordinate schedules, communications and priorities across multiple time zones. The role requires a proactive, confidential and independent working style.
Native Japanese speaker and business-level English
Experience in general affairs, operations or administration
Familiarity with finance, HR and small business support
Highly organised, reliable and detail-oriented
Comfortable working independently in a remote environment
Flexible and proactive, with strong communication skills
