Our client is a growing group operating across luxury spirits, hospitality, restaurants and bars, with a regional headquarters function in Tokyo. Its businesses combine premium products and high-end guest experiences with an entrepreneurial, collaborative approach.
The organisation values professionalism, discretion, initiative and high standards of execution. Working across multiple businesses, employees have the opportunity to collaborate with senior leaders and international stakeholders, contribute to meaningful cross-company initiatives and help improve how the group operates. This is an attractive opportunity for an organised administrative professional who enjoys variety, takes ownership and wants to play a central role in a dynamic, multicultural environment.
As Corporate Administrative Specialist, you will support senior leadership and coordinate administrative activities across several businesses. This is a six-month fixed-term contract based in Tokyo, with potential consideration for conversion to permanent employment following performance reviews.
You will manage complex calendars and meetings, coordinate domestic and international travel, liaise with office vendors and support general administrative operations. You will also track action items, follow up proactively with stakeholders and coordinate small internal projects and cross-company initiatives.
The role includes Japanese-English translation and communication support, assistance with administrative filings and records in accordance with legal guidance, and identification of routine processes that could be standardised or automated. Success will require ownership, sound judgement and the ability to manage sensitive personnel, financial and strategic information with complete confidentiality.
