Shibuya, Japan
Published on: September 18, 2026
Our client is a growing group operating across luxury spirits, hospitality, restaurants and bars, with a regional headquarters function in Tokyo. Its businesses combine premium products and high-end guest experiences with an entrepreneurial, collaborative approach.
The organisation values professionalism, discretion, initiative and high standards of execution. Working across multiple businesses, employees have the opportunity to collaborate with senior leaders and international stakeholders, contribute to meaningful cross-company initiatives and help improve how the group operates. This is an attractive opportunity for an organised administrative professional who enjoys variety, takes ownership and wants to play a central role in a dynamic, multicultural environment.
As Corporate Administrative Specialist, you will support senior leadership and coordinate administrative activities across several businesses. This is a six-month fixed-term contract based in Tokyo, with potential consideration for conversion to permanent employment following performance reviews.
You will manage complex calendars and meetings, coordinate domestic and international travel, liaise with office vendors and support general administrative operations. You will also track action items, follow up proactively with stakeholders and coordinate small internal projects and cross-company initiatives.
The role includes Japanese-English translation and communication support, assistance with administrative filings and records in accordance with legal guidance, and identification of routine processes that could be standardised or automated. Success will require ownership, sound judgement and the ability to manage sensitive personnel, financial and strategic information with complete confidentiality.
As part of our hiring process, this role may use Keystone AI’s artificial intelligence or automated tools to assist with reviewing and screening applications. These tools support, but do not replace, human judgment in making hiring decisions.
Your application will be considered complete only after you have completed the full registration process on the Keystone AI platform, including creating your profile, uploading your CV, and submitting your application. The AI interview is optional but encouraged and is not required for your application to be considered.
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CGP Group is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Information provided in this advertisement is for recruitment purposes only.
