A global asset management firm with a strong international presence is seeking to add talent to its Tokyo office. The organization is focused on supporting investment professionals with the coordination, precision, and responsiveness needed in a fast-paced, cross-border environment.
The firm values collaboration, professionalism, discretion, and attention to detail. It offers a dynamic workplace where bilingual communication, global connectivity, and high service standards are essential to success.
This role provides high-level administrative support to senior members of the Investment Team, with a particular focus on a U.S.-based investment leader. The Administrative Assistant will help ensure smooth day-to-day operations across a bilingual and international setting.
Core responsibilities include managing complex calendars, coordinating internal and external meetings across time zones, arranging travel, and preparing meeting materials. The role also involves processing expenses and invoices, supporting presentations and reports, and serving as a key liaison between Japan-based and global stakeholders. In addition, the position will assist with office coordination and other ad hoc projects as needed.
3–7+ years of administrative experience, ideally in financial services or professional services
Native-level Japanese and business-level English
Strong organization, multitasking, and attention to detail
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
Ability to handle confidential information with discretion; experience supporting senior stakeholders or investment teams
