Minato City, Japan
Published on: September 28, 2026
This is an opportunity to join an established international organisation working in a fast-moving, client-focused environment. Its work involves close collaboration with clients and colleagues across teams and locations, making clear communication, sound judgement and thoughtful coordination central to day-to-day success.
The organisation offers a varied setting in which priorities can change and people are trusted to take initiative. As an Executive Assistant, you will work closely with senior leadership and partner with other executive assistants and business support teams. You will play an important part in helping colleagues work effectively, supporting strong relationships with clients and ensuring that important meetings, events and business activities run smoothly.
As Executive Assistant, you will provide comprehensive support to the CEO, managing a busy schedule and coordinating with internal and external stakeholders to make the best use of their time. You will arrange domestic and international meetings, travel, transport, client meals and visitor appointments, while keeping track of key commitments, deadlines and follow-up actions. You will also support expense processing and approvals.
Alongside executive support, you will help prepare meeting materials, attend meetings, take minutes and monitor actions through to completion. The role includes drafting communications, organising information and data, and coordinating Japanese–English translation and interpretation where needed. You will also manage confidential documents and contribute to smoother day-to-day processes. Administrative responsibilities include supporting new starters, maintaining workplace information and coordinating meetings, events and client or employee occasions. The role is permanent and hybrid, with attendance planned to best support the CEO.
As part of our hiring process, this role may use Keystone AI’s artificial intelligence or automated tools to assist with reviewing and screening applications. These tools support, but do not replace, human judgment in making hiring decisions.
Your application will be considered complete only after you have completed the full registration process on the Keystone AI platform, including creating your profile, uploading your CV, and submitting your application. The AI interview is optional but encouraged and is not required for your application to be considered.
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CGP Group is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Information provided in this advertisement is for recruitment purposes only.